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VITAL RECORDS: VITAL RECORDS STATEWIDE ISSUANCE

Departments » Register of Deeds » Real Estate
Document Recording Checklist

Checklist for Preparation of Documents to be Recorded
  • Your document format must conform to Wisconsin Statute 59.43 (2m). Requirements include 3 by 3 inch blank space in upper right-hand corner, minimum 1/2 inch margins at the top of each page, minimum 1/4 inch margins on sides and bottom of each page, the paper is white and at least 2o pound weight, black ink and no hinged pages.
  • A return name and address must be entered on the document directly under the 3 by 3 inch blank space or directly below the area reserved in the upper left corner document number.
  • The document title, return address, party names and legal description must be legible and reproducible. Document title must be within the top 3 inches of the form.
  • Documents pertaining to real estate require the Complete legal description
    of the property.

  • Original signatures are required.
  • The document must refer to land within the county in which it is recorded.
  • A complete Wisconsin Real Estate Transfer form, revised June 1995 or later, is required for conveyances.
  • Multiple mortgage, assignments or satisfactions may not be placed on the same instrument.
  • A notary's authentication and valid commission date are required.
  • The correct recording fee is required. See Register of Deeds Fee Schedule.


FEE SCHEDULE »
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